With ZEUS® Staff Scheduling, complex shift planning becomes structured, transparent and needs-based Staff Scheduling. Instead of manually assigning employees to the right shifts, the solution automatically takes relevant factors such as qualifications, skills, working hours, availability and employee preferences into account.
This helps to prevent overstaffing, understaffing and unnecessary overtime. At the same time, those responsible always have an up-to-date overview of staffing levels and can respond more quickly to changes. Whether it is a short-notice absence, changing staffing requirements or different shift models: ZEUS® Staff Scheduling helps ensure that the right employees are scheduled at the right time and in the right location.
Staff Scheduling from ISGUS brings staffing requirements, employee availability and operational needs together in one central solution. Working hours, time accounts, absences and holiday planning are incorporated into the scheduling process, along with statutory and company-specific requirements. Future staffing needs and personnel costs can also be taken into account at an early stage.
The result: less manual planning effort, better utilisation of available resources and greater planning certainty. Duty and shift schedules can be created efficiently, managed transparently and adjusted flexibly whenever required. This makes personnel scheduling not only easier, but also an important tool for productivity, cost control and better working conditions.
Because effective personnel scheduling means more than simply filling shifts: it brings the right qualifications together with actual staffing requirements and creates greater planning certainty for both companies and employees.
ZEUS® Staff Scheduling and Time and Attendance ideally complement each other and support you during personnel demand assesment and daily staff scheduling. You are made aware of under-staffing, over-staffing and absenteeism at all times. Working time accounts, holiday calendars and absence planning are always available to you when planning.
Staff Scheduling controls Time and Attendance. This means that the planner can always be sure that his planning is automatically based on the correct working time models and that the employees' working time is correctly accounted for.
The planning effort significantly decreases through ZEUS® Staff Scheduling and simultaneously planning quality increases. In the event of a shortage of cover, employees who are eligible for cover are selected and informed directly via the integrated messenger on the ISGUS terminal, in the ZEUS® mailbox and mobile via email and push message and can report interactively in order to accept or reject the assignment proposal. With the digital shift swap, employees are able to swap shifts with colleagues autonomously. The solution uses the same communication channels as the shift exchange.
The presence indicator board provides users with all information about employees that are scheduled for a fragile shift or a different shift, are not in use, are available in the reserve pool or are on an absence. The planner thus receives a list of suggestions, which he can use to immediately locate and directly address replacement staff in the event of sudden bottlenecks, in order to compensate for the staff shortage that has occurred.
The presence indicator board in ZEUS® suggests suitable substitutes in order to be able to react quickly and correctly in case of bottlenecks. Interactively, the informed employees can accept or reject the offer. The planner can staff the shift transparently for everyone and without further effort through telephone calls, queries, etc.
The shift swap option allows employees, who cannot work their scheduled early, normal or late shift for whatever reason, to offer it to suitably qualified colleagues. Co-workers being prepared to swap the shift can declare their willingness in an interactive way. Finally, it is up to the planner to accept or refuse the shift swap request.
In principle, all those colleagues are eligible for a shift swap who belong to the same planning unit/department and, furthermore, are scheduled for the desired shift on the same day. Once an employee has triggered a shift swap request, all co-workers concerned will be automatically notified about a pending shift swap. They can directly declare their consent to the shift swap by clicking on the “Declare willingness to swap the shift” link embedded in the notification, for instance, via ZEUS® mobile App.
